Administrative Assistant

We seek a reliable recent graduate to do an internship with us as an administrative assistant. The successful candidate must have typing skills and will perform day-to-day administrative and secretarial duties in the office environment. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. If you have computer skills, are willing to work effectively and efficiently in a fast-paced digital environment, please get in touch.

JOB TASK AND RESPONSIBILITIES

• Answering calls, taking messages and handling correspondence

• Maintaining diaries and arranging appointments

• Typing, preparing and collating reports

• Filing of documents

• Organizing and servicing meetings (producing agendas and taking minutes)

• Managing databases

• Prioritizing workloads

• Implementing new procedures and administrative systems

• Liaising with relevant organizations and clients

• Coordinating mail-shots and similar publicity tasks

• Logging or processing bills or expenses

• Acting as a receptionist and/or meeting and greeting clients

• Participate in recruiting, training and supervising junior staff

• Perform other duties that may be assigned by the office manager

MINIMUM QUALIFICATION

• Applicant must be a recent graduate

• Applicant must be honest and be a person of integrity

KEY SKILLS NEEDED

• Customer service, and relationship-building skills

• Teamworking, typing, and negotiation skills

• Attention to details, assertiveness and flexibility

• Tact, discretion and diplomacy

• The ability to be proactive and use your initiative

• Verbal and written communication skills

• Organizational and time management skills

• Usage of office software packages (eg Microsoft Office)

• Advance computer software or hardware skills (very advantageous)